This portal is used by employees and other individuals with a University of Pittsburgh affiliation who receive payments through the payroll system.

Self Service Portal Login

The Employee Self Service Portal is available through my.pitt.edu and is accessible on any internet-connected device. If you need assistance with your username or password, contact the Technology Help Desk at 412-624-HELP.

For account security purposes, an automated email will be sent to the employee’s University email account when a change is made to their Direct Deposit information or Form W-4 information via Employee Self Service.

Employees are strongly encouraged to add an additional layer of protection by enabling multifactor authentication when logging in to PRISM and other University services. Multifactor authentication combines something you know (like your password) with something you have (like a mobile phone on which you will receive a login confirmation notice). For details, visit http://technology.pitt.edu/multifactor or you may contact the University Technology Help Desk at 412-624-HELP (4357).

  1. Log in to my.pitt.edu using your University credentials.
  2. Click PRISM Login on the right sidebar; or click the My Resources tab in the main menu, and choose PRISM from the resulting list.
  3. A new tab or window should launch. Choose the PHR Employee Self-Service responsibility.
  4. Additional choices will appear. See below for descriptions and instructions.

An employee should always log out when finished using PRISM and the My Pitt portal.

View Pay Statement

Your current pay statement will be available online on your scheduled pay date. You have access to the previous three years of your pay statements.

  1. Upon logging in, choose Pay Statement.
  2. Modify which pay statement you wish to view by altering the drop down options for Select a Year and Select a Pay Statement.

View & Update Form W-4

The Form W-4 is used to determine your federal income tax withholding based on the marital status and the number of exemptions you claim.  For additional information, please refer to IRS Publication 505.

  1. Upon logging in, choose W4 Tax Form.
  2. Your current W-4 selections will appear. Choose Update to perform any changes.
  3. Follow instructions to save your changes.

For inactive or former employees without access to PRISM, complete the Form W-4 and submit to the Payroll Department.

View & Update Address

The address listed in the University of Pittsburgh payroll system should be your permanent residence.  PO Boxes and dormitory addresses are not acceptable.  The address you provide will be used to calculate applicable state and local tax withholdings.  To determine your locality and tax withhold rate, refer to the PA Municipal Stats website.

  1. Upon logging in, choose Change Address.
  2. Your current address and phone numbers will appear. Choose Update to perform any changes.
  3. Follow instructions to save your changes.

For inactive or former employees without access to PRISM, complete the Residency Certification Form and submit to the Payroll Department.

View & Update Direct Deposit - Temporarily Unavailable

The self-service online direct deposit option is temporarily unavailable as we make enhancements to this service.

For any direct deposit change, complete a paper direct deposit form, fax to 412-624-8072 or mail to the address at the top of the form.

The University of Pittsburgh offers the direct deposit of earnings into one financial account. This account can be either a savings or checking account at a bank, credit union or other financial institution, provided the institution participates in the NACHA network of electronic banking. Although most banks, credit unions or lenders participate in NACHA, some do not. Make sure your financial institution participates in NACHA before requesting the direct deposit of your earnings there.

  1. Upon logging in, choose Direct Deposit.
  2. To enroll in Direct Deposit, choose Add a New Direct Deposit.
    1. Select Checking or Savings
    2. Enter your Account and Routing/Transit numbers. If you do not have these numbers, contact the Payroll Department by submitting an inquiry.
    3. Enter your Bank name manually, or search using the Search icon and select your Bank from the results.
    4. Select Apply.
    5. Select Continue to review your changes
    6. Select Submit. A confirmation email will be sent to your University email account.
  3. To change existing Direct Deposit information, choose the edit icon edit-icon to change your account information
    1. Edit your account information including Account number, Routing/Transit number and/or Bank name.
    2. Select Apply.
    3. Select Continue to review your changes
    4. Select Submit. A confirmation email will be sent to your University email account.
  4. To delete Direct Deposit information, select the trashcan icon trashcan-icon
    1. Select Apply.
    2. Select Continue to review your changes
    3. Select Submit. A confirmation email will be sent to your University email account.

Locating your Account and Routing/Transit Numbers

Account Number is the number of your savings or checking account at your financial institution.

Routing/Transit Number is your financial institution’s 9 digit routing number.

check

If you have further questions about your account or routing number, please contact your financial institution directly.

When will I be able to see the current pay period statement?

Your online pay statement will be available on your scheduled pay date.

Who CANNOT view their pay statements online?

  • Terminated employees
  • Employees in any unpaid or inactive status
  • Employees that have not received a pay in over 45 days (access will resume with next pay)
  • Student workers that have not received a pay in over 180 days (access will resume with next pay)

Who will continue to receive paper pay advices? How will it be delivered?

Employees in any unpaid or inactive status will receive a paper pay advice for any payments due.

All paper pay statements will be mailed to employees on pay day. Paper pay statements are mailed to the address listed in the payroll system. If you are in an inactive status and need to update your address, please submit a Residency Certification Form to the Payroll Department.

Can I view my online statement on any computer?

Yes. You can use any computer that has access to the internet. When using a public computer, always remember to log out of My Pitt (my.pitt.edu) and close the browser window.

Where are available computers and kiosks located in Oakland?

  • Computing Lab—Basement of the Cathedral of Learning: G27
  • Hillman Library
  • David Lawrence Hall—Room 230 (Computing Lab)
  • University Store—Fifth Ave
  • Kiosks throughout the University Campus
  • Payroll Dept – Craig Hall, 2nd Floor

Can I view prior pay statements?

Yes. You will be able to view pay statements for the current year and three previous years. Select a Year and a Pay Statement date from the drop down boxes at the top of your screen.

Can anyone else view my pay statements?

No. PRISM is a secure system. Remember to choose a strong password and never write down or tell anyone your password. For additional security policies and guidelines, please review the University’s Security Guidelines.

I see “REVERSED” in the “Select a Pay Statement” drop down box. What does that mean?

The word reversed means that the pay statement you are viewing was voided and/or reversed and may not reflect a valid payment to you. Voids/reversals may occur, as an example:

  • If the payment was incorrect
  • If the net amount was reissued by a replacement check due to either a lost check or an incorrect direct deposit account. Replacement checks dated prior to 2010 are not available to view online.

What happens if I leave the University (Terminate)?

When you leave the University, you will no longer have access to My Pitt (my.pitt.edu) and the PRISM system. If there are any final payments due to you, a paper statement will be generated and mailed to the address listed in the payroll system.