Employee Self-Service is used by employees and other individuals with a University of Pittsburgh affiliation who receive payments through the payroll system.

Employee Self-Service Login

Employees have direct access to view and change the following payroll-related information without any approval and without any changes needed to the employee record, through Employee Self-Service in Pitt Worx beginning after 1/4/2021. Employee Self Service is available by logging into Pitt Worx through my.pitt.edu and is accessible on any internet-connected device. If you need assistance with your username or password, contact the Technology Help Desk at 412-624-HELP.

For account security purposes, an automated email will be sent to the employee’s University email account when a change is made to their Direct Deposit information or Form W-4 information via Employee Self-Service.

Employees are required to add an additional layer of protection by enabling multifactor authentication when logging in to Pitt Worx and other University services. Multifactor authentication combines something you know (like your password) with something you have (like a mobile phone on which you will receive a login confirmation notice). For details, visit technology.pitt.edu/multifactor or you may contact the University Technology Help Desk at 412-624-HELP (4357).

  1. Log in to my.pitt.edu using your University credentials.
  2. Search for Pitt Worx and then click the Pitt Worx icon.
  3. A new tab or window should launch, redirecting you to Pitt Worx. Choose the Me page which has different choices listed under Apps. See below for descriptions and instructions based on what information your are trying to view or change. Detailed information including quick reference guides can be found on the Pitt Worx Hub on Sharepoint.

An employee should always log out when finished using Pitt Worx and the My Pitt portal.

View Payslips

Your current payslip will be available online on your scheduled pay date. You have access to the previous three years of your payslips.

  1. Upon logging into Pitt Worx, select Me app, then choose Employee Payslip
  2. Modify which payslip you wish to view by altering the drop down options for Select a Year and Select a Payslip.

For additional help accessing your payslip, please click here.

View & Update Tax Forms and Information

Electronic Form W-2 Access and Consent to Opt in for Paperless

ALL employees, active and inactive, can access and opt in to receive Form W-2 documents online.

To access Forms W-2 electronically and opt in through ADP:

You may access your Forms W-2 directly through ADP at any time if you do not have Pitt Worx access due to inactive status, termination, or if there is a Pitt Worx Outage. Active employees can also access Forms W-2 directly through ADP at any time.

  • Go to the secure My ADP Link
    • You MUST create a new account with ADP (even if you have an existing ADP account for a different employer)
  • Click on "Create Account"
  • Click on "I Have a Registration Code"
  • Enter Your Registration Code
    •  UPB1-W2
    • This is for University of Pittsburgh Employees ONLY
  • Enter the Secure Information ADP prompts you to answer
    • Based on your information requested during this process:
      • Enter the verification code sent to your email address or mobile number available on record.
      • You may also enter new phone number for identity verification.
  • You may be required to answer questions from public records.
  • Add your primary contact information; email address and mobile number to receive account notifications
    • Also used to verify and confirm your identity, when needed.
  • Click on the profile icon in the upper right corner
  • Select "Settings"
  • Select “Go Paperless”
  • Change “Receive paperless statements” to “On”
  • Review the consent information and select “I Agree”
  • A message will appear confirming that you are successfully enrolled in paperless statements for Tax Statements
  • Once Forms W-2 are available, you will be able to access your Form W-2 through the My ADP Link using the account you created

 

To access Forms W-2 electronically through Pitt Worx and opt in for current active employees:
  • Sign in through Pitt Worx
  • Select “Me”
  • Select “Form W-2 Information”
    • If you have a 2021 or 2022 Form W-2, you will be able to view it here
  • Click on the profile icon in the upper right corner
  • Select "Settings"
  • Select “Go Paperless”
  • Change “Receive paperless statements” to “On”
  • Review the consent information and select “I Agree”
  • A message will appear confirming that you are successfully enrolled in paperless statements for Tax Statements
  • Once Forms W-2 are available, you will be able to access your Form W-2 through Pitt Worx by selecting Me > W-2 Information
  • You may also access your Forms W-2 directly through ADP at any time using the first set of instructions above. You will need to access your Form W-2 directly through ADP if you do not currently have Pitt Worx access or if there is a Pitt Worx outage

 

To unenroll in paperless Form W-2:

  • If you are active, go to Pitt Worx > Me > Form W-2 Information OR if you are inactive, sign in to your ADP account through the secure My ADP Link
  • Click on the profile icon in the upper right corner
  • Select "Settings"
  • Select “Go Paperless”
  • Change “Receive paperless statements” to “Off”
    • Move Toggle button to left and it will be gray
  • You will see message “You are successfully unenrolled in paperless statements for Tax Statements”

 

Review the Frequently Asked Questions section for additional information.

Updating Tax Information

You can update your tax information such as Federal Forms (i.e. Form W-4) and State Forms (i.e. Residency Certification, Local Services Tax Exemption, etc). Once you have updated your tax information the first time:

  • You will be able to view this information within the system moving forward.
  • You will be able to view/update each form individually without being prompted to fill out all forms.

Upon logging in, follow these instructions to access the Address and Tax Form Changes app on the Me page. To view your current Form W-4 elections, select View Tax Withholding under Quick Actions on the left hand side of the Me page.

Form W-4

The new federal income tax tables and withholding calculator are now available. For additional information regarding the Form W-4, please visit https://payroll.pitt.edu/new-2020-form-w-4-employees-withholding-certificate/.

The Form W-4 is used to determine your federal income tax withholding based on the marital status and the number of exemptions you claim. The IRS released a new Form W-4, Employee's Withholding Certificate, in 2020. Please visit the IRS website FAQ page for more information on how the new Form W-4 differs from previous versions due to the federal tax law changes that took place in 2018.

For additional information, please refer to IRS Publication 505. The IRS provides a Federal Tax Withholding Calculator that may be helpful in completing this form. The IRS also offers informative videos on various tax related topics (including the Federal Tax Withholding Calculator) which may be helpful to review as well.

Local Services Tax (LST)

As a Pennsylvania employer, the University of Pittsburgh is required to withhold a Local Services Tax (Occupational Tax) from all employees. For additional information about LST can be found by selecting your role, and then US Tax Information from the Pay and Taxes drop down menu.

LST exemption for active employees must be submitted through Employee Self-Service in Pitt Worx. Upon logging in, please follow these instructions to submit your LST exemption form. Note, once this has been submitted in Pitt Worx, active employees do not need to send a hard copy of the LST exemption form. Visit this page for information about Local Services Tax exemption for 2022.

View & Update Address

The address listed in the University of Pittsburgh payroll system should be your permanent residence. PO Boxes and dormitory addresses are not acceptable. The address you provide will be used to calculate applicable state and local tax withholdings. To determine your locality and tax withhold rate, refer to the PA Municipal Stats website.

Upon logging in, follow these instructions to access the Address & Tax Form Changes app on the Me page.

Update Address

  • International address: complete the Foreign Change of Address Form and submit to Payroll’s secure site: https://apps.fis.pitt.edu/payroll/.
  • U.S. address
    • For individuals terminated after 1/1/2019, or without Pitt Passport access: The individual must create an account online at https://paperlessemployee.com/pitt. Individuals will be required to provide their social security number, date of birth, and a personal contact method for multifactor authentication.
    • Non-Pitt Purchasers: Contact their Department Administrator to make address changes.

View & Update Personal Payment Information (Direct Deposit)

The University of Pittsburgh offers the direct deposit of earnings into ONLY ONE financial account. This ONE account can be either a savings or checking account at a bank, credit union or other financial institution, provided the institution participates in the NACHA network of electronic banking. Although most banks, credit unions or lenders participate in NACHA, some do not. Make sure your financial institution participates in NACHA before requesting the direct deposit of your earnings there.  Please View the terms and conditions for self-service direct deposit .

  1. Upon logging into Pitt Worx, select Me app, choose Pay, and then select Pay Method
  2. Follow these instructions to view or update Personal Payment Information.

Helpful Hints:

  • To add new bank account information, select the + Add button or change. To edit an existing bank account, select the edit pencil.
  • To locate a bank: Type the 9- digit routing number into Bank Branch field. The branch name will populate. Bank Name must always state "Banks located in US".
  • When adding new bank account information, before you select Save you must select the Active check box to keep this account as an option to choose from in the Payment Method. You can keep all of your accounts active. If you remove the check mark, this will take a few hours to deactivate this account. You will then not be able to choose it as a method of payment.
  • After you add or change a bank account, you MUST ensure you then add the selected account number under “My Payment Methods”
  • If direct deposit is not established in your account, physical paychecks will be mailed to your permanent home address.

Locating your Account and Routing/Transit Numbers

Account Number is the number of your savings or checking account at your financial institution.

Routing/Transit Number is your financial institution’s 9 digit routing number.

check

If you have further questions about your account or routing number, please contact your financial institution directly.

Inactive Employees, Non-Pitt Purchasers & Former Employees

Inactive employees, former employees, and Non-Pitt Purchasers do not have access to Pitt Worx. These employment types are described as:

  • Inactive employees – employees listed as active in Pitt's system but have not been paid in 6 months or employees listed as inactive status due to a leave of absence without pay (i.e. military leave, long-term disability, maternity leave, etc.).
  • Former employees - terminated, no longer a Pitt employee.
  • Non-Pitt Purchasers - do not have access to Pitt Passport.

View Payslips

Inactive and former employees can submit an inquiry to HR Shared Services to request a payslip. 

Frequently Asked Questions

How can terminated or inactive employees update their address and tax information with Pitt? 

You will not have access to Pitt Worx since this requires Pitt Passport, but you can make changes to your address and/or tax information by following these instructions.

When will I be able to access the current and prior payslips online?

Your current payslip will be available online on your scheduled pay date. You can view prior payslips for the current year and three previous years. Select a year and a payslip date from the drop down boxes at the top of your screen.

Who CANNOT view their payslips online?
  • Terminated employees
  • Employees in any unpaid or inactive status
  • Employees that have not received a pay in over 45 days (access will resume with next pay)
  • Student workers that have not received a pay in over 180 days (access will resume with next pay)

These individuals must request payslips through HR Shared Services.

Can anyone else view my payslips?

No. Pitt Worx is a secure system. Remember to choose a strong password and never write down or tell anyone your password. For additional security policies and guidelines, please review the University’s Security Guidelines.

I see “REVERSED” in the “Select a Payslip” drop-down box. What does that mean?

The word reversed means that the payslip you are viewing was voided and/or reversed and may not reflect a valid payment to you. Voids/reversals may occur, as an example:

  • If the payment was incorrect
  • If the net amount was reissued by a replacement check due to either a lost check or an incorrect direct deposit account.
Who will continue to receive paper pay advices? How will it be delivered?

Employees in any unpaid or inactive status will receive a paper pay advice for any payments due.

All paper payslips will be mailed to employees on pay day. Paper payslips are mailed to the address listed in the payroll system.

If you are in an inactive status and need to update your address, review these instructions.

Do exempt employees need to submit a weekly timecard in Pitt Worx to make sure they receive their payroll? 

Exempt employees do not need to submit weekly timecards in order to receive their regular pay, except for certain time off (I.e. vacation, sick, etc.). For a listing of when a Pitt Worx timecard needs to be submitted, visit this page.  

How do I make a change to my form W-4? 

Follow these instructions to make changes to your Form W-4 in Pitt Worx. For more information about the Form W-4, visit this page. 

How do I make a change to my Personal Payment Information? 

Follow these instructions for making changes to your personal payment information. If your change is made after payroll processes, submit an inquiry to HR Shared Services. 

I submitted a Local Services Tax exemption in Pitt Worx, do I also need to send a hard copy to the Payroll Department?

No, you do not need to send a hard copy to Payroll after they have submitted this information in Pitt Worx.

How does an employee add a bank name to their Personal Payment Information in Pitt Worx for direct deposit?

Type the 9- digit routing number into the Bank Branch field and the branch name will populate. Bank Name must always state “Banks located in US”.

When will changes that are made in Pitt Worx be reflected in the system?

Changes made in Pitt Worx will be reflected the next day.

Will address changes made after 12/31/22 be reflected on 2022 Form W-2?

No, address changes made after 12/31/22 will not be reflected on 2022 Form W-2.

Where are available computers and kiosks located in Oakland?

Visit this page for a list of Kiosks throughout the University Campus.

What happens if I leave the University (Terminate)?

When you leave the University, you will no longer have access to My Pitt (my.pitt.edu) and Pitt Worx. If there are any final payments due to you, a paper payslip will be generated and mailed to the address listed in the payroll system.  For more information about how to make changes to your address or tax information in Pitt Worx, visit this page.

I am an active employee, how do I opt in to receive an electronic W-2?

Please follow these instructions.

I am a terminated or inactive employee that opted in to receive an electronic W-2 when I was an active employee. How do I view my electronic W-2?

Once an employee is terminated or becomes inactive, they may still create a separate ADP account and may opt in to view their electronic W-2 at any time.

What if I opt in to receive electronic W-2s after 12/31/22?

You will receive a paper Form W-2 to the address on file as of 12/31/22. You may still opt in to view your Form W-2 electronically at any time.

I am a new employee that has not been paid yet, how do I opt in to receive an electronic W-2?

Once you have been paid, you may opt in through Pitt Worx 15 days after your first pay date. Please follow these instructions.

I am a terminated employee with taxable wages, how do I opt in to receive an electronic W-2?

Since you are not an active employee, you will need to create an account with ADP directly following these instructions.

I am an employee, however I have not been paid recently and I do not have Single Sign-On access. How do I opt in to receive an electronic W-2?

Since you have not been paid in some time, you will need to create an account with ADP directly, following these instructions.

I am an active employee, however I cannot opt in to receive electronic W-2.

If you are an active employee, please try to clear your cache and try again. Control +Shift +Delete.

I am an employee with a temporary SSN. How do I opt in to receive an electronic W-2?

Employees with temp SSNs are not able to use this service. You will receive a paper copy to the address we have on file as of 12/31/22.

I am an employee, however I had no taxable earnings in the current year. Can I opt in to receive any electronic W-2?

If you do not have W-2 earnings for a taxable year, you will not be able to opt in.

Why can't I update the "Send me email notifications" button in ADP?

You will not be able to turn off this notification if you have selected paperless.

How do I update my email for ADP notifications?

You may update your email at any time for ADP notifications:

  • Select personal icon in the far-right corner
  • Select “Settings”
  • Update email in contact preferences
Can I view my Form 1042-S electronically?

Forms 1042-S for non-resident aliens will be available online to those that opt in for the electronic version and hard copies will be mailed to employees no later than March 15, 2023.  Please note, the consent process for the online 1042-S is separate from the online W-2 consent.  If you are receiving a Form 1042-S you will be sent a separate notification with instructions to consent to the electronic version.

Who receives a 1042-S?

The 1042-S is a tax document provided to foreign nationals that receive wages covered by a tax treaty, receive scholarships, fellowships, or training grants, or other non-resident alien individuals receiving payments from the university.

How can I determine my tax residency (non-resident alien or resident alien)?

For Federal income tax purposes, non-immigrants are classified as resident aliens or non-resident aliens and are taxed at different graduated rates. Tax residency for federal tax purposes is determined by either the Substantial Presence Test or the Green Card Test. The Payroll Department uses the information you provide on your Foreign National Information Form to determine your tax residency for you.

For information on determining federal tax residency status, see Internal Revenue Service Publication 519, US Tax Guide for Aliens, Chapter 1. For information on determining your tax residency in Pennsylvania, see PA Department of Revenue REV-611.

How can I check to see if I receive a 1042-S for 2022?

Individuals receiving payroll payments can review their payslip in PittWorx to determine if they will receive a 1042-S.  If University Contributions/Other on December payslip shows 1042S-18, 19, or 20 Wages in the year to date column or 16 listed along with any postdoctoral scholarships, predoctoral fellowships and training grants payments under the Earnings section of the payslip the earnings will be reported on 1042S and are excluded from Federal wages on W-2.  Additionally any individual that has non-W2 FIT tax withheld from their payment will receive a 1042-S.

When is the deadline to consent for the online 2022 Form 1042-S?

The deadline to consent for the electronic form is February 28, 2023. If you received a 2021 Form 1042-S and previously provided your consent, you will be able to access your 2022 Form 1042-S electronically as of February 20, 2023.

Will I still be able to get access to my online 1042-S if I do not consent by the deadline?

If you consent after the deadline a paper copy will be mailed to the address on file. However, we will continue to upload forms for those that consent to an electronic copy after the deadline.  If you consent after the deadline please wait 1-2 business days after providing consent to receive notification that your form is available to view.

I did not consent by the deadline, when will I receive my paper 1042-S in the mail?

2022 Forms 1042-S will be mailed no later than March 15, 2023 to the address we have on file.  Please allow two weeks for delivery.

Am I able to revoke my consent to online tax forms?

Yes, you may log into FNIS at any time and revoke your consent to forms being hosted online by selecting the Consent link under the IRS From section of the FNIS homepage.

The address on my 1042-S is old or incorrect.  How do I update that information?

You can update your address information through self-service in PittWorx by selecting Address & Tax Form Changes under the Me tab. For more detailed information, please see these instructions.  If you would like to update foreign address information that appears on the form you can complete a foreign change of address form which can be found along with instructions for submission on our website.

What do I do if I forget my username/password to access FNIS?

If you forget your username please check your email inbox for the initial consent email or notification that tax documents were ready which contains your username.  You can enter your Pitt email address and username to reset your password if you do not remember your password.

Will my username and password be the same next year?

Yes, please make sure to save your FNIS log in information.  You will need that information to access future tax forms, including Form 1042-S or tax treaty documents.

My Pitt email address is no longer active, can I still access my 1042-S online?

At this time the electronic version is only available to those with active Pitt email accounts.  If your Pitt email is no longer active and you cannot consent to the electronic version, a paper form 1042-S will be mailed to the address on file.

I am terminated, can I still access my 1042-S online?

As long as your Pitt email account is still active you will be able to consent to the electronic tax forms and access.

I will be terminated or leaving the university in the future, will I still be able to access my online 1042-S?

You will be able to access as long as you have your FNIS username and password.

My SSN is incorrect, what should I do?

Please upload a copy of your social security card via our secure upload link at and submit an inquiry selecting Payroll > SSN Update once that has been completed.

What does it mean when W2 wage boxes are all blank and only an amount in Box 12, Code DD?

Code DD amounts are for informational purposes only-they don't affect the numbers in your tax return.

Box 12 amounts with the code DD signify the total cost of what you and your employer paid for your employer-sponsored health coverage plan.

What does it mean when W2 wage boxes are all blank and only an amount in Box 14x?

This is for reporting only for your LST or Pittsburgh Occupational Tax you had deducted in 2021.

I am a Post-Doctoral Scholar and received a W2 with no wages or taxes. What does it mean if the only information indicated is in Box 12 with DD code?

Code DD amounts are for informational purposes only—they don't affect the numbers in your tax return.

Your payments as a Post-Doctoral Scholar are not W2 reportable. You may view IRS Publication 970 for more information.

What if Box 20 has my work location PSD code listed? For most employees this will be Pittsburgh or 700102.

This is correct as Box 20 Locality Name will list work location as the PSD Code. We do not disburse local taxes directly to your locality. We use tax agencies such as  Jordan and Berkheimer, who will then disburse your local taxes to the locality(s) indicated on an your final 2022 pay slip.

Why does my W2 list "Total City" in Box 20?

You may have received 2 separate Form W2s.  Your Employee Reference Copy is a W2 Summary and will list the total tax deducted. Please be sure to use your “City or Local reference Copy” for local taxes. Box 20 Locality Name will list work location as the PSD Code. The PSD code listed will be where you worked, not where you lived in 2022. We use tax agencies such as Jordan and Berkheimer, who will then disburse your local taxes to the locality(s) indicated on an your final 2022 pay slip.

The address on my Form W2 is not my current address. Can I request a corrected Form W2 to change the address on my form?

You can still use your Form W2 to file your taxes even if the address listed on your document is not your current address. Corrected W2s are not issued for address changes.