Employee Self-Service is used by employees and other individuals with a University of Pittsburgh affiliation who receive payments through the payroll system.

Employee Self-Service Login

Employees have direct access to view and change the following payroll-related information without any approval and without any changes needed to the employee record, through Employee Self-Service in Pitt Worx beginning after 1/4/2021. Employee Self Service is available by logging into Pitt Worx through my.pitt.edu and is accessible on any internet-connected device. If you need assistance with your username or password, contact the Technology Help Desk at 412-624-HELP.

For account security purposes, an automated email will be sent to the employee’s University email account when a change is made to their Direct Deposit information or Form W-4 information via Employee Self-Service.

Employees are required to add an additional layer of protection by enabling multifactor authentication when logging in to Pitt Worx and other University services. Multifactor authentication combines something you know (like your password) with something you have (like a mobile phone on which you will receive a login confirmation notice). For details, visit technology.pitt.edu/multifactor or you may contact the University Technology Help Desk at 412-624-HELP (4357).

  1. Log in to my.pitt.edu using your University credentials.
  2. Search for Pitt Worx and then click the Pitt Worx icon.
  3. A new tab or window should launch, redirecting you to Pitt Worx. Choose the Me page which has different choices listed under Apps. See below for descriptions and instructions based on what information your are trying to view or change. Detailed information including quick reference guides can be found on the Pitt Worx Hub on Sharepoint.

An employee should always log out when finished using Pitt Worx and the My Pitt portal.

View Payslips

Your current payslip will be available online on your scheduled pay date. You have access to the previous three years of your payslips.

  1. Upon logging into Pitt Worx, select Me app, then choose Employee Payslip
  2. Modify which payslip you wish to view by altering the drop down options for Select a Year and Select a Payslip.

For additional help accessing your payslip, please click here.

View & Update Tax Information

You can update your tax information such as Federal Forms (i.e. Form W-4) and State Forms (i.e. Residency Certification, Local Services Tax Exemption, etc). Once you have updated your tax information the first time:

  • You will be able to view this information within the system moving forward.
  • You will be able to view/update each form individually without being prompted to fill out all forms.

Upon logging in, follow these instructions to access the Address and Tax Form Changes app on the Me page. To view your current Form W-4 elections, select View Tax Withholding under Quick Actions on the left hand side of the Me page.

 

Form W-4

The new federal income tax tables and withholding calculator are now available. For additional information regarding the new withholding tables please visit www.irs.gov/newsroom/irs-withholding-tables-frequently-asked-questions.

The Form W-4 is used to determine your federal income tax withholding based on the marital status and the number of exemptions you claim. The IRS released the 2021 Form W-4, Employee's Withholding Certificate, visit this page for more information on how the 2021 Form W-4 differs from previous versions due to the federal tax law changes that took place in 2018.

For additional information, please refer to IRS Publication 505. The IRS provides a Federal Tax Withholding Calculator that may be helpful in completing this form.

Local Services Tax (LST)

As a Pennsylvania employer, the University of Pittsburgh is required to withhold a Local Services Tax (Occupational Tax) from all employees. For additional information about LST can be found by selecting your role, and then US Tax Information from the Pay and Taxes drop down menu.

LST exemption for active employees must be submitted through Employee Self-Service in Pitt Worx. Note, once this has been submitted in Pitt Worx, active employees do not need to send a hard copy of the LST exemption form. Visit this page for information about Local Services Tax exemption for 2021.

View & Update Address

The address listed in the University of Pittsburgh payroll system should be your permanent residence. PO Boxes and dormitory addresses are not acceptable. The address you provide will be used to calculate applicable state and local tax withholdings. To determine your locality and tax withhold rate, refer to the PA Municipal Stats website.

Upon logging in, follow these instructions to access the Address & Tax Form Changes app on the Me page.

View & Update Personal Payment Information (Direct Deposit)

The University of Pittsburgh offers the direct deposit of earnings into one financial account. This account can be either a savings or checking account at a bank, credit union or other financial institution, provided the institution participates in the NACHA network of electronic banking. Although most banks, credit unions or lenders participate in NACHA, some do not. Make sure your financial institution participates in NACHA before requesting the direct deposit of your earnings there.  Please View the terms and conditions for self-service direct deposit .

  1. Upon logging into Pitt Worx, select Me app, choose Pay, and then select Pay Method
  2. Follow these instructions to view or update Personal Payment Information.

Helpful Hints:

  • To add new bank account information, select the + Add button or change. To edit an existing bank account, select the edit pencil.
  • To locate a bank: Type the 9- digit routing number into Bank Branch field. The branch name will populate. Bank Name must always state "Banks located in US".
  • When adding new bank account information, before you select Save you must select the Active check box to keep this account as an option to choose from in the Payment Method. You can keep all of your accounts active. If you remove the check mark, this will take a few hours to deactivate this account. You will then not be able to choose it as a method of payment.
  • After you add or change a bank account, you MUST ensure you then add the selected account number under “My Payment Methods”
  • If direct deposit is not established in your account, physical paychecks will be mailed to your permanent home address.

Locating your Account and Routing/Transit Numbers

Account Number is the number of your savings or checking account at your financial institution.

Routing/Transit Number is your financial institution’s 9 digit routing number.

check

If you have further questions about your account or routing number, please contact your financial institution directly.

Inactive Employees, Non-Pitt Purchasers & Former Employees

Inactive employees, former employees, and Non-Pitt Purchasers do not have access to Pitt Worx and must make updates using the following processes. These employment types are described as:

  • Inactive employees – employees listed as active in Pitt's system but have not been paid in 6 months or employees listed as inactive status due to a leave of absence without pay (i.e. military leave, long-term disability, maternity leave, etc.).
  • Non-Pitt Purchasers - do not have access to Pitt Passport.
  • Former employees - terminated, no longer a Pitt employee.

Update Address

  • International address: complete the Foreign Change of Address Form and submit to Payroll’s secure site: https://apps.fis.pitt.edu/payroll/.
  • U.S. address
    • For individuals terminated prior to 1/1/2019: No information will be transferred to Pitt Worx, thus any changes to address must be done manually through the Payroll Department or HR Shared Services. Submit an inquiry to request an address change.
    • For individuals terminated after 1/1/2019, or without Pitt Passport access: The individual must create an account online at https://paperlessemployee.com/pitt. Individuals will be required to provide their social security number, date of birth, and a personal contact method for multifactor authentication.
    • Non-Pitt Purchasers: Contact their Department Administrator to make address changes.

Update Tax Forms

  • For individuals terminated prior to 1/1/2019: No information will be transferred to Pitt Worx, thus any changes to address must be done manually through the Payroll Department or HR Shared Services. Submit an inquiry to request an address change.
  • For individuals terminated after 1/1/2019, or without Pitt Passport access: The individual must create an account online at https://paperlessemployee.com/pitt. Individuals will be required to provide their social security number, date of birth, and a personal contact method for multifactor authentication.

View Payslips

Submit an inquiry to HR Shared Services to request a payslip. 

How can terminated or inactive employees update their address and tax information with Pitt? 

You will not have access to Pitt Worx since this requires Pitt Passport, but you can make changes to your address and/or tax information by following these instructions.

When will I be able to access the current and prior payslips online?

Your current payslip will be available online on your scheduled pay date. You can view prior payslips for the current year and three previous years. Select a year and a payslip date from the drop down boxes at the top of your screen.

Who CANNOT view their payslips online?

  • Terminated employees
  • Employees in any unpaid or inactive status
  • Employees that have not received a pay in over 45 days (access will resume with next pay)
  • Student workers that have not received a pay in over 180 days (access will resume with next pay)

These individuals must request payslips through HR Shared Services.

Can anyone else view my payslips?

No. Pitt Worx is a secure system. Remember to choose a strong password and never write down or tell anyone your password. For additional security policies and guidelines, please review the University’s Security Guidelines.

I see “REVERSED” in the “Select a Payslip” drop-down box. What does that mean?

The word reversed means that the payslip you are viewing was voided and/or reversed and may not reflect a valid payment to you. Voids/reversals may occur, as an example:

  • If the payment was incorrect
  • If the net amount was reissued by a replacement check due to either a lost check or an incorrect direct deposit account.

Who will continue to receive paper pay advices? How will it be delivered?

Employees in any unpaid or inactive status will receive a paper pay advice for any payments due.

All paper payslips will be mailed to employees on pay day. Paper payslips are mailed to the address listed in the payroll system.

If you are in an inactive status and need to update your address, review these instructions.

Do exempt employees need to submit a weekly timecard in Pitt Worx to make sure they receive their payroll? 

Exempt employees do not need to submit weekly timecards in order to receive their regular pay, except for certain time off (I.e. vacation, sick, etc.). For a listing of when a Pitt Worx timecard needs to be submitted, visit this page.  

How do I make a change to my form W-4? 

Follow these instructions to make changes to your Form W-4 in Pitt Worx. For more information about the Form W-4, visit this page. 

How do I make a change to my Personal Payment Information? 

Follow these instructions for making changes to your personal payment information. If your change is made after payroll processes, submit an inquiry to HR Shared Services. 

Will a hard copy of Form W-2 and Form 1042-S still be mailed for 2020? 
  • Yes, Form W-2 will be mailed to the address we have on file by 1/31/2021.  
  • Yes, Form 1042-S will be mailed to the address we have on file by 3/15/2021.
I submitted a Local Services Tax exemption in Pitt Worx, do I also need to send a hard copy to the Payroll Department?

No, you do not need to send a hard copy to Payroll after they have submitted this information in Pitt Worx.

How does an employee add a bank name to their Personal Payment Information in Pitt Worx for direct deposit?

Type the 9- digit routing number into the Bank Branch field and the branch name will populate. Bank Name must always state “Banks located in US”.

When will changes that are made in Pitt Worx be reflected in the system?

Changes made in Pitt Worx will be reflected the next day.

Will address changes made after 1/15/21 be reflected on 2020 Form W-2?

Address changes made in Pitt Worx after 1/15/21 will not be reflected on 2020 Form W-2.

Where are available computers and kiosks located in Oakland?

Visit this page for a list of Kiosks throughout the University Campus.

What happens if I leave the University (Terminate)?

When you leave the University, you will no longer have access to My Pitt (my.pitt.edu) and Pitt Worx. If there are any final payments due to you, a paper payslip will be generated and mailed to the address listed in the payroll system.  For more information about how to make changes to your address or tax information in Pitt Worx, visit this page.