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Frequently Asked Questions

Review the following Frequently Asked Questions related to General Information, Electronic W-2's, Form 1042-S, and Year End Information. 

General Questions

How can terminated or inactive employees update their address and tax information with Pitt? 

You will not have access to Pitt Worx since this requires Pitt Passport, but you can make changes to your address and/or tax information by following these instructions.

When will I be able to access the current and prior payslips online?

Your current payslip will be available online on your scheduled pay date. You can view prior payslips for the current year and three previous years. Select a year and a payslip date from the drop down boxes at the top of your screen.

Who CANNOT view their payslips online?

The following individuals cannot view their payslips online and must request payslips through HR Shared Services.

  • Terminated employees in any unpaid or inactive status
  • Employees that have not received a pay in over 45 days (access will resume with next pay)
  • Student workers that have not received a pay in over 180 days (access will resume with next pay)
Can anyone else view my payslips?

No. Pitt Worx is a secure system. Remember to choose a strong password and never write down or tell anyone your password. For additional security policies and guidelines, please review the University’s Security Guidelines.

I see “REVERSED” in the “Select a Payslip” drop-down box. What does that mean?

The word reversed means that the payslip you are viewing was voided and/or reversed and may not reflect a valid payment to you. Voids/reversals may occur, as an example:

  • If the payment was incorrect.
  • If the net amount was reissued by a replacement check due to either a lost check or an incorrect direct deposit account.
Who will continue to receive paper pay advices? How will it be delivered?

Employees in any unpaid or inactive status will receive a paper pay advice for any payments due.

All paper payslips will be mailed to employees on pay day. Paper payslips are mailed to the address listed in the payroll system.

If you are in an inactive status and need to update your address, review these instructions.

Do exempt employees need to submit a weekly timecard in Pitt Worx to make sure they receive their payroll? 

Exempt employees do not need to submit weekly timecards in order to receive their regular pay, except for certain time off (I.e. vacation, sick, etc.). For a listing of when a Pitt Worx timecard needs to be submitted, visit this page.

How do I make a change to my form W-4? 

Follow these instructions to make changes to your Form W-4 in Pitt Worx. For more information about the Form W-4, visit this page.

How do I make a change to my Personal Payment Information? 

Follow these instructions for making changes to your personal payment information. If your change is made after payroll processes, submit an inquiry to HR Shared Services. 

I submitted a Local Services Tax exemption in Pitt Worx, do I also need to send a hard copy to the Payroll Department?

No, you do not need to send a hard copy to Payroll after they have submitted this information in Pitt Worx.

How does an employee add a bank name to their Personal Payment Information in Pitt Worx for direct deposit?

Type the 9- digit routing number into the Bank Branch field and the branch name will populate. Bank Name must always state “Banks located in US”.

When will changes that are made in Pitt Worx be reflected in the system?

Changes made in Pitt Worx will be reflected the next day.

Will address changes made after December 31st be reflected on my Form W-2?

No, address changes made after December 31st will not be reflected on your Form W-2 for that year.

Where are available computers and kiosks located in Oakland?

Visit this page for a list of Kiosks throughout the University Campus.

What happens if I leave the University (Terminate)?

When you leave the University, you will no longer have access to My Pitt (my.pitt.edu) and Pitt Worx. If there are any final payments due to you, a paper payslip will be generated and mailed to the address listed in the payroll system.  For more information about how to make changes to your address or tax information in Pitt Worx, visit this page.

Electronic W-2
 

I am an active employee, how do I opt in to receive an electronic W-2?

Please follow these instructions.

I am a terminated or inactive employee that opted in to receive an electronic W-2 when I was an active employee. How do I view my electronic W-2?

Once an employee is terminated or becomes inactive, they may still create a separate ADP account and may opt in to view their electronic W-2 at any time.

Form 1042-S

Can I view my Form 1042-S electronically?

Forms 1042-S for non-resident aliens will be available online to those that opt in for the electronic version and hard copies will be mailed to employees no later than March 15.  Please note, the consent process for the online 1042-S is separate from the online W-2 consent.  If you are receiving a Form 1042-S you will be sent a separate notification with instructions to consent to the electronic version.

Who receives a 1042-S?

The 1042-S is a tax document provided to foreign nationals that receive wages covered by a tax treaty, receive scholarships, fellowships, or training grants, or other non-resident alien individuals receiving payments from the university.