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Important Year-End Tax Information

Review the following information related to helpful year-end tax information.

Training grant recipients, pre-doctoral fellows, and postdoctoral scholars

Fellowship and training grant payments are not reported on a Form W-2. Please review the additional year end information for training grant recipients, predoctoral fellows, and postdoctoral scholars.

  • You may review Publication 970 (irs.gov) (PDF) for more taxation information for these payments.

  • For letters required by PA Dept of Revenue regarding your Form 1040 submission, please contact your department directly. Your department must complete these letters due to specifics of your duties.

Foreign national employees who had a temporary SSN

  • If you had a temporary 999-XX-XXXX SSN on file when Forms W-2 were released, you will NOT be able to view that Forms W-2 electronically.

  • You will be issued a hard copy Form W-2.

Sample W-2

Review the sample W-2 Wage and Tax Statement (PDF) for an explanation of each box.

SSN information is redacted on the Form W-2

SSN information on your Form W-2 document is redacted. Redacting SSN information on Forms W-2 was approved by the IRS as of 2021.

If you received 2 separate Forms W-2

Your Employee Reference Copy is a W-2 Summary and will list the total tax deducted.

  • Box 20 Locality Name will list work location as the PSD Code. Use your “City or Local reference Copy” for local taxes.

  • The PSD code listed on your Form W-2 will indicate where you worked, not where you lived, throughout the tax year. Tax agencies such as Jordan Tax Service and Berkheimer disburse your local taxes to the locality(s) indicated on your payslip. We do not disburse local taxes directly to your locality. View your payslip to confirm your local tax withholding. The year to date information on your final payslip for any given year provides you with more details on your local tax withholding information for that calendar year.

Box 20 Locality Name

Box 20 Locality Name will list your work location as the PSD code. This is correct as it is where the University submits the local taxes that are withheld. The PSD code for the University of Pittsburgh main campus is 700102.

Tax agencies, such as Jordan Tax Service, Berkheimer, etc. will disburse local taxes to the locality(s) indicated on an employee’s final year end payslip. We do not disburse local taxes directly to your locality.

Address changes for Forms W-2

Corrected Forms W-2 are NOT issued for address changes. Please ensure your address is always up-to-date in Pitt Worx. You can view and update your address in Pitt Worx at any time.

Graduate Student Researchers (GSRs)

Graduate Student Researchers (GSRs) are not subject to Pennsylvania state or local income tax withholding. Boxes 16-19 will be blank on your Form W-2 if you did not have any state or local tax withholding as a GSR.

Post-Doctoral Scholars may receive a Form W-2 with no wage or tax information

The only information reported would be in Box 14 with code DD. This is correct as only the information listed in Box 14 with code DD is Form W-2 reportable.

Payments as Post-Doctoral Scholar are not Form W-2 reportable. You may view Publication 970 (irs.gov) (PDF) for more information.

Code DD amounts

Code DD amounts reported are for informational purposes only. This information will not affect the numbers in your tax return.

Form 1042-S

Forms 1042-S are available electronically through FNIS for the Form 1042-S recipients who consent to receive the electronic version. Otherwise, hard copy Forms 1042-S are mailed to the employee's address on file by March 15th of each year.

Forms 1042-S are only issued for foreign national employees; however, not all foreign national employees will receive a Form 1042-S. Please see the global pay section of our website for more information.

For other year end forms (1095-C, 1099, or 1098-T), please see our announcement for more information.

Sprintax

If you are an international employee using Sprintax to file your taxes and you receive a notification suggesting that your Form W-2 is not correct because Boxes 3 & 5 and/or 17 & 19 are blank, please note that your Form W-2 is correct. Please review your payslips in Pitt Worx, along with the taxation information provided on the payroll website, before submitting an inquiry.