Announcements

2024 Payroll Recess Coverage

Happy Holidays from the Payroll Department

During the University’s Winter Recess of December 23, 2024 through January 1, 2025, all inquiries including retry, QuickPay, or other payroll requests need to be submitted via a payroll inquiry through our inquiry system.

A Payroll Representative will be monitoring our inquiry system each recess day for urgent requests from 10am – 1pm.

All calls are handled by HR Client Services at 412-624-7000 Option 3

2025 Local Services Tax Exemption Information

The Local Services Tax exemption forms expire at the end of each calendar year. University employees who submitted an exemption form for 2024 and meet the criteria again in 2025 will need to submit information to claim exemption in 2025. Local Services Tax exemption information is submitted through Single Sign On through Employee Self-Service in Pitt Worx, by selecting Me > Address and Tax Form Changes.

Electronic and Mobile Form W-2 Access

Employees can opt in for paperless now through December 31, 2024, to receive their electronic 2024 Form W-2 online quickly and easily in January as soon as it becomes available.

If you have already received at least one pay in 2024 and have a permanent SSN, you are eligible to opt in now. Please review the following important information about opting in:

How to Opt-in to Receive Electronic Forms W-2:

Important Payroll Reminders for Employees

Payroll Partners,

Please review and share this important payroll information with all of your employees, including faculty and students paid via Pitt Worx.

Important Payroll Deadline Reminders for November & December 2024

Please see the important payroll deadlines for November and December. If you would like to print out this list of deadlines, please see our important payroll deadlines (PDF).

Monday, November 18

UPP2 November payroll preview registers need to be reviewed

Thursday, November 21

Pay Examples for Faculty Contract Dates

Dear Payroll Administrators,

The following is clarification around August pay for faculty outside the School of Medicine that have an 8/15 contract start date:

Fall Term Payroll Processing Reminders

Dear Payroll Partners,

The Payroll Department is providing the following reminders to ensure you have valuable information, dates, and resources to assist you in performing payroll related responsibilities for your RC or Department for Fall 2024:

Employee Overpayments

We have been receiving a high number of reversals and overpayments recently. Overpayments, which require a complex reversal process, occur when terminations or transfers are not entered by published deadlines, and when department administrators do not review their preview payroll registers on a timely basis. If an employee is not terminated in the system, they may continue to receive pay until the termination is entered. It is important to note that recovering overpayments is a time consuming and costly process for the University.

2025 Pay Schedules and University Holidays

Dear Payroll Partners,

The pay schedules and the university holiday schedule for 2025 are now available on the payroll website. The 2026 New Year's holiday (1/1/2026) and the last day of the Winter recess (1/2/2026) have been posted as well because they affect the 2025 Winter recess.

The pay schedules and holiday schedule are linked below:

New Payroll Website Now Available!

We are pleased to announce that the Payroll website has transitioned to a new and upgraded look! The new Payroll website will still host the same helpful content and resources but will allow for easier website navigation.

A few important notes:

2023 Form W-2 now available. Online access instructions here.

Visit the year-end page for more information.

2024 University Holidays

Below is a listing of University holidays and Winter recess days for 2024:

Electronic Form W-2 Opt-in

As we have previously shared, employees have the option to receive Forms W-2 (IRS Wage and Tax Statement) electronically. Review the full announcement, including information about the advantages of receiving an electronic Form W-2.

***We are excited to announce that we can now also provide mobile Form W-2 access for active employees***

2023 University Holidays

Below is a listing of University holidays and Winter recess days for 2023:

Importance of Payroll Register Review

Dear Department Administrator:

We hope you have had some time to get acclimated to and navigate the new Pitt Worx system.

As a friendly reminder, we would like to remind you of the importance of timely and accurate review of payroll information and registers for all employees for each payroll.

You have numerous online resources and reporting tools that can assist you in accomplishing these important tasks each pay period:

Time Card Management