Department Administrator
Payroll is committed to producing an error free payroll every time. For us to fulfill this commitment, we rely on many dedicated staff members throughout the University community. Whether your job involves ensuring that a change is processed on time, submitting employee hours, reviewing turn around documents, or keying information into the Oracle system, you are an essential part of the process in making certain that each University employee is paid accurately and on time.
- Responsibilities May Include
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- New Hire Appointments which are automated through Talent Center
- Time collection, time submission, review of missing timecards, and timecard approval for employees
- Submitting and approving changes for employees via Pitt Worx
- Submission and approval of Individual Compensation Plan (ICP) payments processed through Pitt Worx
- Running and review of biweekly and monthly preview payroll register reports as required by Internal Audit
- Review of Level Reports and Labor Distribution Reports
- Department Administrator Training Guide
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We are excited to provide you with our new Pitt Worx Department Administrator with Payroll responsibilities training presentation. We hope that you find this a valuable resource for your payroll responsibilities.
Please note there is a new inquiry selection for new administrators: select Payroll > New Department Administrator. Anytime you have a new department administrator, please let us know and we can send them this presentation and assist in any way.
- Important Dates and Deadlines
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Adherence to all dates and deadlines is critical in insuring an accurate paycheck for our employees. The Payroll Department processes the following payrolls:
- Biweekly
- Monthly
- UPP2 (University Physician Practice Plan 2)
- Medical Health Sciences Foundation (MHSF)
Payroll processing deadlines are listed on the department administrator functional calendars. View the schedules and deadlines for additional information on pay schedules and deadlines. The department administrator functional calendars are also distributed to payroll administrators via email each month.
- Department Administrator Resources
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A number of helpful resources to assist you in your new role can be found on the Department Administrator Calendars & Resources page of our payroll website.
- Access to University Forms
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University Business Forms (UBF) is a convenient online solution for electronically completing and maintaining official University business and financial forms. For UBF access, you will need to log into the my.pitt.edu portal and have a current forms license.
- Office of Human Resources Client Services Information
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The Office of Human Resources Client Services is located in Craig Hall. The HR Client Services team provides centralized service to all of the functional areas of human resources (Benefits, Compensation, Employee and Labor Relations, Organization Development, and Talent Acquisition) and also works closely with Payroll. The team will help to answer your questions or ensure that the issue is routed to the appropriate subject matter expert. For assistance with University of Pittsburgh employee matters, please submit an inquiry.