New Administrator Guide

Department Administrator 0

Payroll is committed to producing an error free payroll every time. For us to fulfill this commitment, we rely on many dedicated staff members throughout the University community. Whether your job involves ensuring that a change is processed on time, submitting employee hours, reviewing turn around documents, or keying information into the Oracle system, you are an essential part of the process in making certain that each University employee is paid accurately and on time.

Responsibilities May Include

  • New Hire Appointments which are automated through Talent Center
  • Time collection, time submission, review of missing timecards, and timecard approval for employees
  • Changes for employees via Pitt Worx
  • Submission and Approval of Supplemental Payments (OSPPs) which are now processed through Pitt Worx as Individual Compensation Plan (ICP)
  • Running and Review of Biweekly and Monthly Payroll Register Reports (Internal Audit Requirement)
  • Review of Level Reports and Labor Distribution Reports

Department Administrator Training Guide

We are excited to provide you with our new Pitt Worx Department Administrator with Payroll responsibilities training presentation.

Please note there is a new inquiry selection for new administrators: select Payroll > New Department Administrator. Anytime you have a new department administrator, please let us know and we can send them this presentation and assist in any way.

We hope that you find this a valuable resource for your payroll responsibilities.

Important Dates and Deadlines

Adherence to all dates and deadlines is critical in insuring an accurate paycheck for our employees. The Payroll Department processes the following payrolls:

  • Bi-Weekly
  • Monthly
  • UPP2 (University Physician Practice Plan 2)
  • Medical Health Sciences Foundation

Processing deadlines are listed on the Operations Schedule. This schedule is distributed monthly via email. A “snapshot” version, known as the Functional Overview Calendar, is also distributed to payroll administrators via email each month. View the calendar for detailed monthly and biweekly due dates.

Access to University Forms

University Business Forms (UBF) is a convenient online solution for electronically completing and maintaining official University business and financial forms. For UBF access, you will need to log into the portal and have a current forms license.

Office of Human Resources Shared Services Information

The Office of Human Resources Shared Services, located in 100 Craig Hall, provides centralized service to all of the functional areas of human resources (Benefits, Compensation, Employee and Labor Relations, Organization Development, and Talent Acquisition) and Payroll. The team will help to answer your questions or ensure that the issue is routed to the appropriate subject matter expert.  For assistance with University of Pittsburgh employees matters, please submit an inquiry.