Year End Information

Graduate Students with Academic Appointments 0

Foreign Nationals seeking year end information should refer to the Global Pay section for information.

2021 Form W-2s will be mailed no later than January 31, 2022.
2021 Form 1042-S forms will be mailed no later than March 16, 2022.
Please allow up to two weeks for delivery for all tax forms.

2021 Form W-2 access:

You are now able to opt in to receive a copy of your 2021 Form W-2 electronically by following these instructions.

Prior 2020 Form W-2 access:

Current employees

You can access your Form 2020 W-2 electronically by using your protected Single Sign On and providing your consent through this link https://w2download.pitt.edu

Terminated employees

You can access your Form 2020 W-2 electronically by providing required personal identification information to access your confidential tax forms through this link  https://w2download.pitt.edu

If you get locked out, you may submit an inquiry at OHR Shared Services and select Payroll > Form W-2/1042-S Duplicate Copy. Subject: Locked W-2 Account

Prior 2019 Form W-2 access:

You may submit an inquiry at OHR Shared Services and select Payroll > Form W-2/1042-S Duplicate Copy. Subject: Duplicate 2019 Form W-2

Note: the payroll department provides duplicate Form W-2 documents for up to three years back. Employees can obtain duplicate copies of their 2020 and 2021 Form W-2 documents electronically. To obtain a duplicate copy of your 2019 Form W-2, please submit an inquiry for assistance.

Form W-2

The IRS requires employers to report wage and salary information on Form W-2. Your Form W-2 also reports the amount of federal, state and other taxes withheld from your paycheck. The information on your Form W-2 is very important when preparing your tax return.

Explanation of Boxes 1-17

The first 17 boxes on the Form W-2 cover wages, other compensation, federal and state taxes, retirement contributions and more. View the sample wage and tax statement for an explanation of each box.

Explanation of Boxes 18, 19 20

Each locality is not uniquely identified on the Form W-2 form. Rather than the locality name, box 20 contains the number “70”. The identifier “70” relates to Jordan Tax Service which is the Tax Collection Officer for the University of Pittsburgh.

  • If you lived in one municipality for all 2019, municipal wage and school district taxes will appear as a combined number.
  • If you lived or worked in multiple municipalities in 2019, each municipality change will create a separate line on the Form W-2.

The locality name and local tax withheld is identified on your pay statement. Match the amount of tax shown on the final pay statement of the year to the information on the Form W-2 (adding together the information for city and school district withholding).

For information on filing your local taxes, or on PA Act 32, please visit Jordan Tax Services website.

Request a Duplicate Form W-2

Payroll can provide copies of current and up to three years prior Forms W-2 if requested by the employee. Employees can obtain duplicate copies of their 2020 and 2021 Form W-2 documents electronically. To obtain a duplicate copy of your 2019 Form W-2, please submit an inquiry for assistance. Please allow two or three business days for your request to be filled. Hard copy duplicate 2019 Form W-2 documents must be mailed to the address listed in the Payroll system. If your address has changed, you are required to update your address in Pitt Worx prior to submitting a request.

If additional information is needed, please submit a general Form W-2 inquiry with the Payroll Department. For instructions on how to change your address, visit the Employee Self-Service page.

Additional Resources

Percentage Method Tables for Income Tax Withholding Notice 1036
Form 1098-T (Tuition Payment Statement)
City of Pittsburgh Employer Wage Tax
Jordan Tax Services
IRS Website
IRS Withholding Calculator
City of Pittsburgh Department of Finance