Year End Information

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Foreign Nationals seeking year end information should refer to the Global Pay section for information.

2018 Forms W-2 will be mailed no later than January 31, 2019.
2018 Forms 1042-S will be mailed no later than March 15, 2019.
Please allow up to two weeks for delivery for all tax forms.

Form W-2

The IRS requires employers to report wage and salary information for employees on Form W-2. Your Form W-2 also reports the amount of federal, state and other taxes withheld from your paycheck. As an employee, the information on your Form W-2 is very important when preparing your tax return.

Explanation of Boxes 1-17

The first 17 boxes on the Form W-2 cover wages, other compensation, federal and state taxes, retirement contributions and more. View the sample W-2 Wage and Tax Statement for an explanation of each box.

Explanation of Boxes 18, 19 20

Each locality is not uniquely identified on the Form W-2. Employees will not see a municipality name in box 20. All  Form W-2 will have the number “70” in box 20 (Locality name). The identifier “70” relates to Jordan Tax Service which is the Tax Collection Officer for the University of Pittsburgh.

  • If you lived in one municipality for all 2018, municipal wage and school district taxes will appear as a combined number.
  • If you lived or worked in multiple municipalities in 2018, each municipality change will create a separate line on the Form W-2.

The locality name and local tax withheld is identified on your pay statement. Employees can match the amount of tax shown on the final pay statement of the year to the information on the Form W-2 (adding together the information for city and school district withholding).

For information on filing your local taxes, or on PA Act 32, please visit Jordan Tax Services website.

Explanation of Box 12DD

The reporting in Box 12, using Code DD, of the cost of employer-sponsored health coverage is for your information only. The amount reported with Code DD is not taxable. This amount represents the total of the employee and employer contributions to your medical plan. The Patient Protection and Affordable Care Act (PPACA) requires that employers disclose the aggregate value of employer-sponsored health coverage to each employee on Form W-2, Box 12DD. Excluded from the reporting requirements are HAS’s, FSAs, Long term care and vision and dental plans.

Additional information on the reporting requirements of healthcare can be found on the IRS website.

Request a Duplicate Form W-2

Payroll can provide copies of current and up to three years prior Forms W-2 if requested by the employee. Please allow two or three business days for your request to be filled. Duplicate Forms W-2 must be mailed to the address listed in the Payroll system or be picked up from our office. If your address has changed, you are required to update your address in PRISM prior to submitting a request.  If additional information is needed, please submit a general Form W-2 inquiry with the Payroll Department.

Request Duplicate Form W-2 (Current Employee)
Request Duplication Form W-2 (Former Employee)
How to Change Your Address
Submit a Form W-2 Inquiry

Additional Resources

Percentage Method Tables for Income Tax Withholding Notice 1036
City of Pittsburgh Employer Wage Tax
Jordan Tax Services
Employer-Provided Health Coverage Informational Reporting Requirements: Questions and Answers
IRS Website
University of Pittsburgh’s Human Resources
IRS Withholding Calculator
City of Pittsburgh Department of Finance