Dear RC and Department Administrators,
The Payroll Department is providing the following reminders to ensure you have important information, dates, and resources to assist you in performing payroll related responsibilities for your RC or Department for Fall 2023:
- Contacting Payroll – Please remind all your employees that they should initially contact their supervisor or department administrator with any salary, pay, or timecard questions. If their supervisor or department administrator is unable to resolve the inquiry, the administrator should submit an inquiry.
- As a reminder, employees will not have access to Pitt Worx, specifically self-service, until after their hire date and their records are active.
- Online Resources:
- Pitt Worx Hub for important Pitt Worx Resources.
- Payroll Training Presentation to assist with Department administrators with payroll responsibilities.
- Payroll Website for a wealth of important payroll information such as: taxation, self-service, deadlines, and other resources to assist you and your employees.
- Functional monthly payroll calendars with important deadlines are sent via email and are always available on the department administrator role section of the payroll website.
- OHR Analytics Dashboard using Tableau – OHR has implemented this analytics platform, which allows you to review data such as headcounts, roster data, and individual employee information.
- Pitt Worx Late Action Charts to assist with how to process late changes.
- Review Needed for Every Pitt Worx Change – Prior to payroll processing, please be sure to review each new hire, including I-9 updates in Compliance Center and in Pitt Worx, as well as all employee changes, especially terminations in Pitt Worx. This review will ensure that all employees are paid accurately and timely.
- September preview payroll registers – Will be available the morning of 9/25/23. Please review your registers as soon as possible. You have until 9/25/23 at 6pm to request retries by submitting an inquiry and selecting Payroll > Payroll Register Retry Request.
- Please be sure to review our troubleshooting page to assist with payroll register issues.
- Ensure all Individual Compensation Plan Payments (ICP) have an end date, which always needs to be the last day of a pay period.
- Certificate changes that affect taxation cannot be retroactive.
The preview payroll register is an audit requirement for every payroll period. It is extremely important that you review each employee change in Pitt Worx prior to payroll processing and during the payroll register preview period. This ensures an accurate payroll for your department BEFORE the payroll is finalized. We are still processing many pay reversals and off-cycle payments.
Thank you for your continued partnership to ensure all employees are paid accurately and timely.
The University of Pittsburgh Payroll Department